If the last three years have taught event planners anything, it’s how to pivot, shift, and adapt to the inevitable changes and challenges that arise when hosting any occasion. This can be stressful, but we know there are several avoidable pitfalls that event planners should consider when planning, budgeting, and executing their event, that can help reduce the stress for all involved.
Cutting Out the Wrong Equipment
Being able to clearly hear or see what is happening during an event is important. When the suggested number of speakers, microphones, or cameras is reduced, it can negatively affect the audience’s experience. The ITA Team can help determine the optimal equipment numbers based on venue size, expected attendance, and budget.
Not Having a Plan B
Flights get cancelled. Kids get sick. Life happens. But when it happens to the speaker and they cannot attend in-person, having a built-in, virtual contingency plant at the ready will eliminate the last minute “now what?!” scramble.
Light on Labor
Having an extra pair of hands to help at an event, makes all the difference. Especially when it involved the audio-visuals. Being down a production person can detract from the overall impact of the event. The ITA Team works seamlessly behind the scenes, making any necessary adjustments to keep everything looking and sounding its best.
New Venue, New Challenges
If the pre-event, vendor walk-through at a new venue is not completed, key AV components could be overlooked. This could lead to unforeseen day-of challenges that may not be resolved by the time guests arrive. The ITA Team meets with you at the venue well in advance of the event. They will ask questions and make recommendations to ensure they understand the goals and scope of the project.
Last Minute Rush
Waiting to reserve the audio-visual package for the event can lead to rush fees and/or the vendor not having the proper staff or equipment available on that day. The ITA Team offers multi-year deals that come with a price break and make the planning process easier.
Many of these stressors can be avoided with advanced planning and working with the right audio-visual vendor. ITA offers free consultations and quotes. Give us a call today to have the best event possible.